Notion - your second brain

To give it a bit more context: this is actually everyday life for quite a lot of people. Whether you work in a creative field or need to keep track of an organisation with client data, notes, files and so on.

We've mentioned Notion before as a tool that might make everyday life a little easier, but it's only in the last few weeks that we've really built our own "home screen" with all the tools we need. Because Notion is almost like a website. You build what you want. Whether it's static content or database-driven information. Here's an example of how our Notion flow is set up:

Every week we add a new inspiration image with a quote to keep the home screen more alive and full of positive energy

• Home screen split into 3 columns: Project overview, project notes, client cards (CRM), timesheet, proposal template, design manual (for clients), our own visual identity, useful links, inspiration, training videos, WordPress installs (files and solutions we prefer when building a WordPress website)
• The project overview takes us to our active projects. These can be shown as a "kanban" board, a table or, for example, on a calendar
• Project notes: This is where we take meeting notes, write minutes or simply document things that matter in a project
• Client cards: This database collects all our clients. The overview shows each client with their logo and holds all the client data we need: Website, contact person, email, company number, payment terms, hourly rate, EHF number and whether they're linked to any ongoing projects
• Timesheet: Sorted by client (from the CRM mentioned above), where all hours from Clockify are logged daily or as needed. Once something is invoiced and done, it automatically drops down into an archive
• Proposal template: Here we can create a new proposal for a client with a single click. We've added subpages about the job and about Sommerseth Design, plus a table that calculates the quote automatically
• Design manual template: Here we can easily create design manuals for our clients. That gives them one place to see colours, download the logo in different formats, fonts and so on. Clients get a unique link tied to their database. If anything changes in the design manual, it updates instantly on the link the client has access to
• Sommerseth Design visual identity: This is our own design manual. Here we find our own logo, illustrations, colours, business card files and so on. Our own "wiki".
• Useful links: The place where we find links to services we use often (think of it as a visual bookmark overview)
• Inspiration: With one click in the browser, we can send a copy of content and inspiration we find online straight into this folder (our own Pinterest)
• Training videos: Here we add YouTube videos covering training in tools like Notion and Webflow
• At the bottom we have two columns: one for quick tasks (not tied to any project) and one for writing notes. We use these when something needs jotting down quickly and there's no dedicated project for it. E.g.: "Remember to reply to the email about the website update"

If you'd like to know more about how we use Notion, send us an email. Maybe it's exactly what you or your team have been looking for to bring all your organisation's resources together.

Here are some videos showing Notion in use: